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Customer Services Co-ordinator (CSC)

Job Type Full time

Who we are and what we do

Business Systems is the UK’s largest and most well-established Independent Enterprise Communications Solutions Provider covering Monitor & Compliance, Workforce Engagement Management and Cloud Communications. We have built a strong reputation for delivering complex projects to our global clients and have an impressive client list including The Bank of England, HSBC and Shell.  We’ve been established for over 30 years and have offices in West London and the City of London.

As well as delivering & maintaining best in class capabilities from Enterprise vendors we also develop our own Products that help our clients on their digital transformation journey from on-premise to cloud platforms.  Our technical capabilities are complimented with strong client relationships which uniquely positions us to provide our clients with the best fit solution for their business.

Business Systems is large enough to have a strong reputation in Financial Services, Contact Centres and the Public Sector but is small enough that you will interact with senior managers and the leadership team daily as well as having the opportunity to make a big impact.

We believe our core values makes us what we are

People First – we know the importance of our people; People development, opportunity, motivation, and inclusivity are all critical pillars in our approach to People.

Expertise – we know our stuff and we bring a history of deep technical knowledge and combine it with an understanding of our client’s needs.

Collaboration – we work together internally and with clients. It’s the project (and how we run it), not the product that makes the difference.

Tenacity – we don’t give up no matter how difficult it becomes; we deliver on our promises.

Agility – we continually adapt, and we accept and build on change.

The role

As Customer Service Coordinator, you will be the primary interface between the Company and the Customer. To ensure customers are provided with excellent service and cases are handled and resolved efficiently and within Service Level Agreements (SLAs).  To proactively monitor and track all work issued until resolution.  To proactively coordinate the engineering resource for installations and support cases. You will report directly to the Customer Service Centre Manager.

Ideally, we are looking for a candidate who has a passion for delivering excellent customer service.  Ideally you will have experience of working within a fast-paced environment, delivering first class solutions to customers.

Key Responsibilities:

  • Process all incoming internal & external communication into the Customer Service Centre in a professional and personable manner.
  • Ensure all Customer service calls are logged accurately and are aligned with customer maintenance contracts and hours of cover
  • Effective and efficient case/ticket management to ensure all SLAs are met and in line with process/es.
  • Ensure that the 24-hour rota is updated at the start of each week and is communicated to all relevant parties.
  • Liaise with Technical Services Engineers (TSE’s) , Project Managers, third party helpdesks and Customers as required to confirm that cases and projects are being progressed in a timely manner.
  • Ensure that all 3rd Parties are kept regularly updated with the status of all open cases/tickets in line with SLAs and Contractual agreements.
  • Preparation of regular and ad-hoc reports for distribution internally and externally.
  • Preparation of Customer Case Reporting Guides.
  • Processing maintenance invoice details and payment updates within CRM and other customer contract related tasks as required.
  • Processing assigned projects through to completion.


  • At least three years’ experience in a customer service or service desk role.
  • Exceptional and professional communication both verbally and written.
  • Excellent time management: organisational and prioritisation skills.
  • Able to build/develop strong working relationships.
  • Passionate about helping others and delivering a world class service to customers.
  • Proficient in the full Microsoft package.
  • Team player.
  • Technical aptitude (desirable)

What else you get

We are a company that understands the importance of a work life balance. Our culture is one that focuses on our Values, People First, Expertise, Collaboration, Tenacity and Agility and we try to be as flexible and pragmatic as possible about how the work gets done.

We are a growing company that is pivoting itself more and more towards cloud deployment and to rapidly expand this capability. A company that is on a significant growth curve and is keen to take on new ideas and apply them within the team and the broader organisation.

What’s in it for you?

To work for a medium-sized company with a friendly and supportive culture where you can sense a genuine passion amongst employees to deliver great solutions and continue to grow.

Salary, benefits, working hours and place of work:

  • Competitive salary (dependant on skills and experience)
  • Annual leave starting at 22 days, increasing to 24 upon 2 years service and thereafter annually increasing by 1 day up to the maximum 27 days upon 5 years service. (plus bank holidays)
  • Life insurance
  • Pension Scheme (matched contribution up to 5%)
  • Private Medical Cover (upon successful completion of probation period)
  • Location:The successful candidate will be offered a hybrid of home-based working and travel/work within our Isleworth office.

Full time hours working on a shift pattern between 08:00 to 17:30 (including 1-hour unpaid lunch) Monday to Friday.

If you are interested in applying for this position, please email our HR department at [email protected] with a covering letter and CV.